16 Amendments of Monica MACOVEI related to 2012/2186(DEC)
Amendment 1 #
Draft opinion
Paragraph 1 a (new)
Paragraph 1 a (new)
1 a. Takes note that EMCDDA's budget amounted EUR 16 270 000 for the financial year 2011 with an Union subsidy amounting EUR 15 349 118; notes further that in 2011 the Centre committed respectively 99,83% and 97,18% of the appropriations received under Title 1 (Staff) and 2 (Administrative) and under Title 3 (Operations); observes that in terms of paid appropriations the Centre's execution rate stands at 99,86% under Title 1&2 and at 97,58% under Title 3;
Amendment 2 #
Draft opinion
Paragraph 2
Paragraph 2
2. Regrets that contrary to last year's report,Observes that the Court of Auditors made several critical comments covering a number of different issues;
Amendment 4 #
Draft opinion
Paragraph 3
Paragraph 3
3. Takes note of the comments made by the Court of Auditors regarding the costs of about EUR 275 000 for unused office space born by the Centre; takes note of the Centre's reply that it ‘"is pursuing and increasing its efforts in this field’;"; requests a more precise answer and concrete information; also requests that this matter be solved with urgency;
Amendment 6 #
Draft opinion
Paragraph 4
Paragraph 4
4. Takes note of further comments made by the Court of Auditors regarding the decommittment of outstanding commitments which doIs concerned that the Court of Auditors identified 51 cases in which appropriations carried over to 2012 were not related to legal obligations, the lack of treasury policy and the lack of policy on exceptions, as well as the shortcomings regarding recruitment procedures and procurement files; welcomes the Centre's replies announcing action on all these matters; requests the Centre to take all remedial measures as announced without delayexisting legal commitments; notes that these cases represent a total value of EUR 90 053 which should have been decommitted and paid back to the Commission by the end of 2011; notes further that the Centre launched the decommittment process too late and that the funds will be blocked one year before been decommitted and paid back to the Commission; calls on the Centre to improve its planning in order to avoid such situations in the future;
Amendment 7 #
Motion for a resolution
Paragraph 2 a (new)
Paragraph 2 a (new)
2a. Establishes from the AAR that an assessment of the procurement and contracting processes was carried out in 2011; takes note of the Centre's statement that it developed actions based on the results of the assessment, namely on (i) the rationalisation of the tendering procedures and the reduction of negotiated procedures, (ii) the implementation of specific measures to ensure the proper execution of contracts and (iii) the conduction of tendering processes earlier than in 2010;
Amendment 8 #
Motion for a resolution
Paragraph 3 a (new)
Paragraph 3 a (new)
3a. Acknowledges that the third external evaluation of the Centre was launched by the Commission in 2011 in accordance with Article 23 of Regulation (EC) No 1920/2006 and was due to completion in 2012; calls on the Centre to inform the discharge authority on the measures implemented in light of the recommendations made by the abovementioned external evaluation;
Amendment 8 #
Draft opinion
Paragraph 4 a (new)
Paragraph 4 a (new)
4 a. Is concerned by the lack of treasury policy and the lack of policy on exceptions, as well as the shortcomings regarding recruitment procedures and procurement files; notes the Centre's replies announcing action on all these matters; requests the Centre to take all remedial measures as announced without delay;
Amendment 9 #
Motion for a resolution
Paragraph 4
Paragraph 4
4. Takes noteIs concerned that the Court of Auditors identified 51 cases, with a total value of EUR 90 053, in which appropriations carried over to 2012 were not related to existing legal commitments and should have been de-committed and paid back to the Commission by the end of 2011; however, the Centre initiated the process too late and as a consequence, due to restrictions imposed by the IT system, the funds will be blocked for one year and will only be de-committed and paid back at the end of 2012; calls on the Centre to improve its planning in order to avoid such situations in the future;
Amendment 9 #
Draft opinion
Paragraph 4 b (new)
Paragraph 4 b (new)
4 b. Notes that an assessment of the procurement and contracting processes was carried out in 2011; takes note of the Centre's statement that it developed actions based on the results of the assessment, namely on (i) the rationalisation of the tendering procedures and the reduction of negotiated procedures, (ii) the implementation of specific measures to ensure the proper execution of contracts and (iii) the conduction of tendering processes earlier than in 2010;
Amendment 10 #
Motion for a resolution
Paragraph 6
Paragraph 6
6. Establishes fromIs concerned by the Court of Auditors' reportfinding that the Centre has not yet adopted and implemented a treasury policy to minimise and spread financial risk while aiming at adequate returns; calls on the Centrenotes the Centre's replies announcing action on all those matters; calls on the Centre to take all remedial measures as announced without delay and to inform the discharge authority of the actions taken to address that deficiency;
Amendment 10 #
Draft opinion
Paragraph 4 c (new)
Paragraph 4 c (new)
4 c. Notes that in 2011, the Internal Audit Service (IAS) performed an audit on 'Annual activity report and building blocks of assurance' and recommended to (i) include the Management Board's analysis and an assessment of the Authorising Officer's Annual Report in future annual activity reports, (ii) improve the accuracy of future declarations signed by the Authorising Officer, and (iii) include an assessment of effectiveness of the Centre's internal control system in future annual activity reports; calls on the Centre to inform the discharge authority on the measures undertaken to implement the IAS 2011 recommendations and those from prior IAS audits which remain open;
Amendment 11 #
Motion for a resolution
Paragraph 7
Paragraph 7
7. Takes noteIs concerned that the Centre has not yet adopted a comprehensive policy on exceptions and deviations from established processes and procedures; calls on the Centrenotes the Centre's replies announcing action on all those matters; calls on the Centre to take without delay all remedies as announced and to inform the discharge authority of the actions taken to address that deficiency;
Amendment 12 #
Draft opinion
Paragraph 5 a (new)
Paragraph 5 a (new)
5 a. Acknowledges that the third external evaluation of the Centre was launched by the European Commission in 2011 in accordance with Article 23 of EMCCDA's recast Regulation and was due to completion in 2012; calls on the Centre to inform the discharge authority on the conclusions and recommendations of the aforementioned external evaluation;
Amendment 13 #
Motion for a resolution
Paragraph 11
Paragraph 11
11. Acknowledges that in 2011, the IAS performed a compliance audit on ‘"Annual Activity Report and building blocks of assurance’"; notes that based on the results of the abovementioned audit, the IAS raised eight recommendations, two of which rated as ‘"very important ’" and six as ‘"important’"; calls on the Centre to implement the 2011 IAS recommendations together with those from prior IAS audits which remain open and to keep the discharge authority informed;
Amendment 13 #
Draft opinion
Paragraph 5 b (new)
Paragraph 5 b (new)
5 b. Welcomes the mandate given in 2011 by the Management Board to the Director of the Centre in order to negotiate a Memorandum of Understanding to formalise cooperation between the Centre and the Republic of Moldova;
Amendment 14 #
Draft opinion
Paragraph 5 c (new)
Paragraph 5 c (new)
5 c. Takes note of the action plan adopted and the initiatives undertaken to further develop the functioning, management and visibility of the Reitox network; notes in particular the development of the Reitox Focus Group Initiative and the Reitox Week; believes that this new strategy will enhance the Centre's efficiency in performing its responsibilities;